Office Administrator

An Office Administrator will be responsible for a wide range of tasks to ensure the smooth daily operation of the office. This includes managing office supplies, coordinating communication (phone, email, mail), scheduling meetings and travel, and providing general administrative support to staff. They may also assist with HR-related tasks like onboarding and maintaining employee records, as well as basic bookkeeping and financial tasks. Ultimately, the office administrator contributes to a productive and organized work environment.

Key Responsibilities:

1. Office Management:
Overseeing general office operations, maintaining a clean and organized workspace, managing office supplies inventory, and coordinating with vendors for maintenance and services.
2. Communication:
Handling incoming and outgoing calls, emails, and mail, ensuring timely and professional communication.
3. Scheduling and Coordination:
Scheduling meetings, appointments, and travel arrangements for staff, potentially including senior management.
4. Administrative Support:
Providing general administrative support to all staff, including preparing documents, presentations, and reports.
5. Record Keeping:
Maintaining accurate records, filing systems, and databases for personnel, financial, and other data.
6. HR Support:
Assisting with onboarding new employees, maintaining attendance records, and potentially supporting other HR tasks.
7. Basic Bookkeeping:
Assisting with tasks like invoice processing, expense tracking, and potentially budget preparation.
8. Compliance:
Ensuring compliance with office policies, procedures, and safety regulations.
9. Other Duties:
Assisting with various tasks as needed to support the smooth operation of the office.