Receptionist

A Receptionist will be the first point of contact for visitors and callers, managing the front desk and providing administrative support. Key responsibilities include greeting guests, answering phones, managing the visitor log, and assisting with various clerical tasks to ensure smooth office operations.

Key Responsibilities:

1. Greeting and Assisting Visitors:
Providing a warm and professional welcome to all visitors, ensuring they are directed to the appropriate personnel or department.
2. Answering and Directing Calls:
Managing a multi-line phone system, answering calls, taking messages, and routing calls to the appropriate individuals or departments.
3. Managing the Reception Area:
Maintaining a clean, organized, and presentable reception area, stocked with necessary supplies.
4. Managing Visitor Logs and Security:
Ensuring visitors are properly logged in, issuing security badges as needed, and maintaining visitor logs in accordance with company policy.
5. Administrative Support:
Assisting with tasks like photocopying, filing, data entry, and managing office supplies.
6. Scheduling Appointments and Meetings:
Assisting with scheduling appointments, meetings, and managing calendars for staff.
7. Handling Incoming and Outgoing Mail/Packages:
Sorting and distributing incoming mail, managing outgoing mail and packages, and coordinating with couriers.
8. Providing General Information:
Answering general inquiries from visitors and callers, providing accurate information about the company and its services.